The speed of business today requires companies to control, manage and manage each ad hoc flow of data across teams, systems, and even ecosystem partners. But, the size of files, the data formats, and the volume of data that flows through businesses require companies to implement secure cloud-based file transfer technology to ensure that company data can flow without restriction and remain safe while in motion and rest.
However, if IT departments fail to offer security-grade file transfer features that employees require, they’ll download something that works. These “shadow IT” scenarios present various security management, governance, and control problems that could result in your company losing money.
To fully comprehend why it’s crucial to utilize an enterprise-grade cloud-based, secure tool for file transfer, It is essential to be aware of the risks of not having one.
Learn how to assess the tools for enterprise file sharing:
What is File Sharing?
What is Secure File Sharing?
File-Sharing Security Risks
Outdated Methods for File Sharing
Why You Need a Cloud-Based Secure File Transfer Solution
The Best File Sharing Platform
Content – the what, when, and why
Even if you’re currently not considering a migration, gaining control of your information across your company is a necessary process to consider. To ensure the security of your business, good management, and fiscal accountability, we suggest clearly documenting:
Where do you store your content? Are you managing your content through an integrated repository? Do you collect the information you have in your company applications? What do employees know where they can look for details?
What is the type and size of your content? Are you storing scans of pictures in addition to Office or PDF files? Do you have rich media, such as photos or audio or video files? Other proprietary formats, like CAD or graphics formats?
What’s the reason for it? Does it aid in the business process or decisions (are the employees of your company able to access/find documents when they need to, and do they have it readily available in relevant business software? ) Also, it should be accessible (do you know your staff members were for and locate documents? ) and to make sure that you have proper governance (do you have retention or record protections? )?
The risks associated with file sharing
The release of sensitive information. One of the most significant risks of using file sharing programs is that personal information could be released, inadvertently or not, when employees aren’t vigilant, and the proper guidelines aren’t implemented. When an unauthorized party is granted access to your file sharing service, it’s hard to know what information they’ve accessed and how far your data has been exposed.
Risk of attack. Suppose your file-sharing software requires you to circumvent firewalls to download or upload files. In that case, you could be vulnerable to hackers who could carry out distributed denial-of-service attacks, “man in the middle,” and numerous other cyberattacks on your system.
Installation of malware. Suppose your employee downloads a risky file on the file-sharing platform and downloads it. In that case, they could accidentally download malware like spyware, viruses, worms, or Trojan horses onto their personal computer, which could cause harm to the entire network.
File Sharing by Links
The most popular cloud-based file sharing takes the format of hyperlinks. The web links are directed to a file or folder that has access rights specified. If this is the situation, ensure that the links are no longer needed and are blocked to avoid the entry of any potential dangers.
NO CONTROL OVER DATA
Cloud services such as Google Drive, Dropbox, and Microsoft Azure are becoming integral to business processes, and enterprises must contend with new security issues, including losing control over sensitive information. The problem is that, when using third-party file-sharing services in general, data is stored outside of the IT environment of the company. This implies that the privacy settings are not under the company’s control. Because cloud-based services are designed to make it easier for users to save their data rapidly, data that isn’t intended to be shared may end up being seen by employees who aren’t authorized. The best method to stay clear of this kind of risk is ensuring that your service provider has encryption for your data during storage in transport, in the range of 128- 256 bits.
Monitor Remote Working
You should use a central monitoring device that monitors your remote operations. Remote operations may not be conducted in secure networks. Also, ensure your employees aren’t buried in the spam or other threat-generating websites. Make sure that data exchange between ends is transmitted in a safe environment.
You could build an API-driven connection with your cloud provider and the centralized Security Information and Event Ma.
Management (SIEM) system.